HAPPY NEW YEAR TO ALL

NFPE writes to SSP on APAR

ALL INDIA POSTAL EMPLOYEES  UNION Group C

PALAKKAD DIVISION, PALAKKAD 678001

P3/Dlg  dt 23/12/13

To

The Senior Superintendent of Post Offices,

Palakkad 678001

Sir,

The Annual Performance appraisal Reports (APAR) for the period 01.04.12 to 31.03.2013 are received by the employees on 18.12.13. We are receiving widespread complaints from staff side regarding the dismal numerical grading awarded to them in the APAR. We have really taken a back to know the serious lapses in the area of employee assessment. We have made the following observations  on the effort put forth in the maintenance and preparations of APAR.

   1.   In the DOPT OM No.21011/1/2005-Estt(A) (Pt-II) dated 14.05.2009 a  Supreme court judgement was quoted as reference in which,  the objective  of writing the confidential report and making the entries was stated to give an opportunity for the public servant to improve his/her  performance.

But you have used the APAR to intimidate and demoralize a major section of employees by giving low marks compared to that given by your predecessors. This will only help in creating an antipathy towards work by the employees which is against the essence  of the relevant govt order cited above. 

    2.  In the Annexure –I of the same order, detailing the guidelines regarding filling up of APAR with numerical grading, it is clearly stated that the columns in the APAR should be filled with due care and attention after devoting adequate time.

It is seen that the exercise was carried out in a hasty ,irresponsible  and inadvertent manner by putting the numerical grades as 0.5 in all the attributes of the employee under Part III to arrive at an easy total of 5  to make the process easy. We understand that you have pooh- poohed all the DOPT orders in this regard and made the APAR maintenance a mere farce.

    3. It is really surprising to note that no mark was awarded to some employees, citing the reason that you have not seen them or have little knowledge about them !. In certain cases, you have furnished that you could not personally review the work of the official and hence no comments or marks. This is a grave mistake. The apathy in understanding your employees is a clear example of dereliction of duty.

    4.  The  inordinate delay in circulating the APAR for the period ending 31.03.2013 can not be justified .The time schedule prescribed in the Annexure III of DOPT OM No.21011/1/2005-Estt(A) (Pt-II) dated 23.07.2009   for various stages in preparation of APAR is not seen adhered to.

    5.  If the overall employee performance dipped at large during your stint  as divisional head,  comparing to the previous periods headed by others means, this alleged bad performance of the employees  is due to your worst performance in divisional administration . This procedure of your grading is your self declaration that your are incompetent to manage the division.

It is pertinent to understand that, the overall front running of this division is not because your personal dictatorial command as SSP, instead , due to the dedicated and sincere effort of all including the poor GDS employees. All your efforts to belittle the dedication, love and sincerity of our employees towards the development of this department, will not be tolerated by us any more.

Therefore we urge you to take an immediate remedial steps in this regard to boost the morale and dignity  of the employees , who are dejected at present .We demand cancellation of all such  APARs  and the entire process is to be re initialized  to ensue the  unqualified support of the employees in all the new ventures including business procurement. 

yours faithfully,

Secretary,                                                 President               

AIPEU – Group C (NFPE)                                 AIPEU – Group C (NFPE)    

PALAKKAD 678001                                       PALAKKAD 678001

Retired Group D Com. R Radhakrishnan

Retired on 30.11.2013 (Nallepilli)

Notice

PRADHISHEDHA SAYAHNAM in front of divisional office, Palakkad

PRADHISHEDHA SAYAHNAM was organised by NFPE in front of  Divisional office  at 5:30pm on 23.12.13 in protest against the anti employee stand by SSP, Palakkad. Com.Madhusudhanan welcomed the gathering and was critical  about the recent low APAR grading awarded to almost all the employees belittling their dedication and sincerity towards work , which made this division achieve an enviable position in the circle.Com. Unnikrishnan Chazhiyad, president NFPE , chaired the meeting and told a letter will be sent to SSP by NFPE urging him to cancel all such APARs and initiate the process afresh.Com P.Shivadas circle president PIV warned the administration that division's performance will be in doldrums without co operation of employees and NFPE. The dignity and self respect of the conscience of all the postal workers rose against this dictatorial regime and made the event as a warning against the Superintendent.

The demonstration conducted in front of PALAKKAD HPO by Confederation of CG employees

FIRST MILESTONE ON legal fight for GDS DEPARTMENTALISATION

Hon’ble Supreme Court of India has ordered the Delhi High Court to decide the prayer of NFPE & AIPEU-GDS (NFPE) in writ petition No. 1003 of 2013 to treat the three lakhs Gramin Dak Sevaks as civil servants for all purposes at par with other regular employees as per 1977 SC Judgment & to quash the GDS (Conduct & Engagement) Rules 2011.

IN THE SUPREME COURT OF INDIA

CIVIL ORIGINAL JURISDICTION

WRIT PETITION (CIVIL) NO. 1003 OF 2013

NATIONAL FED. OF POSTAL EMP. & ANR.                                              Petitioner(s)

                        VERSUS

UNION OF INDIA                                                                       Respondent(s)

O  R  D  E  R

            This is a Writ Petition  filed  under  Article  32  of  the      Constitution of India by the National Federation of  Postal Employees and All India Postal Employees Union GDS (NEPE). The principal prayers in the Writ Petition are, (one) that a  direction  be  issued  to  the respondent to treat the Gramin Dak Sevaks as Civil  Servants  for  all purposes at par with the other regular members of the civil services and regular employees in relation to all service matters including the pension and all retiral benefits,  and (two) the Department of  Posts, Gramin Dak Sevaks (Conduct and Engagement) Rules, 2011 be declared invalid and unconstitutional.

2.         Having regard to the controversy raised in the  matter, we are satisfied that the grievance of the petitioners can be adequately considered by the High Court under Article 226 of the Constitution  of India.

3.         Since about three lakh persons serving as Extra Departmental Agents (Dak  Sevaks)  are  concerned  about  the subject matter and they are spread all over the country, we are satisfied that to avoid multiplicity of proceedings  in  different  High  Courts,  it would be appropriate that the matter is considered by one High Court.

4.         We, accordingly, transfer this Writ Petition to the Delhi High Court for consideration.

5.         The Registry shall transmit the record and  proceedings of  the Writ Petition to the Delhi High Court.

6.         Upon receipt of the record  and  proceedings of the Writ Petition, the Registry of the Delhi High Court shall register the Writ Petition and proceed with the matter accordingly.

7.         So far as this Court is concerned, Writ Petition stands disposed of.

Instructions Relating To The Dealing Of COD Articles

1. Department has introduced ‘Cash on Delivery’ facility for  bulk customers only  on newly introduced      Express Parcel and Business Parcel. 

2. These articles would be booked at few identified centres, however delivery would be from all offices which have e-payment facility. 

3. IMPORTANT: NO ARTICLE SUPERSCRIBED AS “COD” ARTICLE IS DELIVERED WITHOUT COLLECTION OF COD AMOUNT FROM ADDRESSEE 

4.  Parcel  Net  update  29112013 available on CEPT ftp site at location ftp://ptcinfo.org/Meghdoot7/Updates/  has to be upgraded  in all delivery Post Offices alongwith  the solutions available therein. The Postman exe available therein only should be used for delivery purposes. Care has to be taken in order to distinguish between normal Parcel and COD Parcel. 

5.  Delivery of  Express parcel  Cash-on-Delivery  (EPCOD) and Business  Parcel Cash-on-Delivery (BPCOD) Articles:

5.1.  EP/BP-CoD articles will be delivered through Postman module.  The Express Parcel/Business Parcel bags can be received physically or virtually in the system. CoD articles after its receipt in delivery branch  of the Delivery Post Office will be segregated. Electronic data for such articles is directly sent to Postman module through RNet communication  if the delivery offices has already upgraded with ParcelNet update.  CoD articles will be further dealt in following manner to effect delivery:

5.1.1.  Articles for which Cash-on-Delivery (CoD) amount is Rs. 10,000/-  or less will be given Home Delivery. Hence such articles shall be handed over to the concerned Postman with delivery slip under proper acquittance.

5.1.2.  Articles for which amount to be collected is more than Rs. 10,000/-  will be given window delivery. Such articles will be handed over to window delivery clerk under proper acquittance.

5.1.3.  CoD articles to be delivered through linked Branch Post Offices shall be handed over to Sub Account PA under proper acquittance.

5.2.  EP-CoD/BP-CoD articles are address specific and can be delivered to any person at the address on collection of correct amount and proper identification.

5.3.  No money order commission is required to be collected from addressee while delivering CoD articles. 

5.4.  Once articles are entered in Postman Delivery Module, same cannot be redirected in any case. Therefore, mis-sent/ mis-sorted articles  are returned to booking office without entering same in Postman module.

5.5.  Electronic data regarding Cash on Delivery articles is made available in Postman module through RNet communication. Such articles after their physical receipt in delivery Post Offices can be selected in Supervisor of Delivery module. Articles for which electronic data is not available  should be kept aside and shall not be entrusted for delivery until data is received in the delivery module. Request will be sent to central server for supply of the information  if  it  is not already available. 

5.6.  The  ParcelNet  Central  server on receipt of message from system, in turn will supply the electronic information pertaining to such  EP-CoD/BP-CoD  articles during the next communication cycle. On receipt of data, those articles also can be entrusted for delivery.

5.7.  For articles meant for window delivery, intimation will be prepared by Window Delivery PA & served by the postman on the date of receipt under receipt by the Postman duly entered in book of notices & intimation delivered.

5.8.  Window delivery of CoD articles will be  made to addressee or his authorised person on production of proper identification and authorisation and collection of requisite amount.

5.9.  In case address/premise is locked, the postman shall serve ‘intimation’ during first attempt of delivery itself. The delivery official in such cases, will record the time of leaving the intimation at the address along with his signature in the delivery slip.

5.10.  In respect of all such articles where intimation is served during the first attempt of delivery, second attempt of delivery shall be made on the next working day. 

5.11.  Signature, full name in block letters, Contact details of the addressee or the person taking delivery of the COD articles will be recorded in the delivery slip.

5.12.  Undelivered EP-CoD/BP-CoD articles will be retained in delivery Post Office for a maximum period of 7 days following the date of receipt in Post Office. No charges shall be applicable on retention of these articles during this period.

5.13.  Refused  EP-CoD/BP-CoD articles  should be returned to sender on the day of refusal itself with proper remarks. 

5.14.  Supervisor of delivery branch and Delivery PA will scrutinise the remarks

5.14.  Supervisor of delivery branch and Delivery PA will scrutinise the remarks on every undelivered articles to ascertain its correctness. No article should be returned to sender without proper and legible remark.

5.15.  A report on the number of articles kept in deposit will be generated/ printed by the system in Postman module at the end of day by the Delivery PA and will be kept in his custody on guard file in chronological order.

5.16.  Supervisor of Delivery branch will check the articles kept in deposit with reference to daily report to ensure that number of articles in deposit is correct; articles are intact/ not tampered, not retained beyond the prescribed period. The report will be signed by both the Delivery PA and Supervisor & also date 

stamped by PA.

5.17.  EP-CoD/BP-CoD    articles received in Post Office which has to be delivered through Branch Post Office where e-Payment facility is not available will be delivered in manner prescribed below:

5.17.1.  EP-CoD/BP-CoD  articles meant for delivery from BO in direct account with the office will be handed over to Sub Account PA under proper acquittance.

5.17.2.  These articles will be sent to BO for delivery duly incorporating the article number and CoD amount in BO slip. 

5.17.3.  Branch Postmaster shall make entries on the reverse of BO Daily Account w.r.t.  EP-CoD/BP-CoD  articles specifically mentioning against each article number date of delivery/ intimation served to addressee for SP-CoD articles kept in deposit by BO or returned to sender.

5.17.4.  The particulars of CoD articles received, delivered and returned to sender would be recorded in BO Journal by BPM.

5.17.5.  A copy of entries received from BO shall be given to Delivery PA to check that articles are not unduly detained in BO and necessary data updation in Postman/ ePayment modules etc. Cases of undue delay of articles/ detention over prescribed period shall be immediately brought to the notice of concerned Postmaster.

5.17.6.  Articles returned from BO duly entered in BO Daily Account shall be transferred to Delivery  PA by Sub Account PA under proper receipt. Such articles will be dealt in same manner as prescribed for articles returned by own office.

5.17.7.  In case of  EP-CoD/BP-CoD  articles delivered by BO no cash will be necessarily transferred to the treasury. The cash realized on such articles in branch offices will be credited under heading amount realized on delivery of EP-CoD/BP-CoD articles in BO account and BO daily account on receipt side.

6.  Submission of returns:

6.1.  On return from beat, every Postman should deposit the amount collected on delivery of  EP-  CoD/BP-CoD articles  to the treasury under receipt in Postman’s book.

6.2.  Window delivery PA will also deposit the amount to treasury w.r.t. EP-CoD/BP-CoD articles given window delivery on the day under proper receipt.

6.3.  Delivery PA will scrutinise delivery slips and Postman’s Book to ensure that articles have been delivered under proper receipt and correct amount of cash has been collected from the addressee for articles delivered and properly credited in Treasury. 

6.4.  Undelivered articles brought back by Postmen and to be kept in deposit shall be handed over to Deposit PA under proper acquittance obtained in Postman book.

6.5.  Data with respect to each  EP-CoD/ BP-CoD article  shall be updated in Postman Module/ Parcel  Net  etc by  concerned Postman/ Delivery PA/ Window Delivery PA.

6.6.  EP-CoD/BP-CoD articles  which are to be returned to Sender should be handed over by Postman to Dispatch PA along with a report generated in the Postman Module duly obtaining the latter’s signature on the office copy of the report.

6.7.  Once data is entered in Postman Module and  Supervisor performed SUBMIT ACCOUNT,  the value of the  EP-CoD/BP-CoD  articles credited into accounts at the Delivery Post Office will be transferred to the identified e-payment office, biller-wise through e-Payment communication.

6.8.  Similarly, data relating to all EP-CoD/BP-CoD articles delivered/kept in deposit/ returned to sender will be updated in Parcel Net through RNet Communication.

6.9.  All  EP-CoD/BP-CoD  articles to be returned to the sender will be despatched by the Dispatch PA in the usual manner of despatching the other  Express parcel/ Business Parcel articles.

7.  Remittance of EP/ BP-CoD value:

7.1.  Amount collected w.r.t.  EP-CoD/BP-CoD  articles shall be remitted to the sender (biller) through e-Payment module. No money orders will be booked for remitting the CoD value. 

7.2.  EP-CoD/BP-CoD charges  are inclusive of  all  charges. Hence no separate charges will be collected from addressee for remittance of amount through e-Payment. 

7.3.  Once data is entered in Postman Module with respect to  EP-CoD/BP-CoD articles and Supervisor performed SUBMIT ACCOUNT, the value of the CoD articles credited into accounts at the Delivery Post Office will be transferred to the identified e-payment office, biller-wise through e-Payment communication.

8.  Parcel Net user guide for  Post Offices is  available at employees corner on India Post web-site. 

9.  No extra charges (viz. Return postage etc) for returned articles will be charged.

10.  In case of any  software related  problems  at delivery point, concerned system administrator or help desk of CEPT (Ph No. 0821-2449015) may be contacted

Notice

Combined Executive committee meeting of AIPEU Group C/Posman MTS/GDS will be held at P&T Society Hall Palakkad on 17.12.2013 10 A.M.  All Executive Committee members are request to attend  the meeting on time.


Div Secretary
P3/P4/GDS

List of approved private hospitals at Palakkad

            As per Health & Family (G) Dept,Govt of Kerala GO(P) No.144/2013/H & FWD dated 22.4.13 communicated vide RO letter No.A & P/12/Rlgs/P V dated 9.12.2013,the following private hospitals in Palakkad division have been recognized  for treatment of Central Government employees.

Sl no	Name of Hospital	Department recommended
1	Paalana Institute of Medical Sciences,Kannadi P O,Palakkad	Nephrology,Neurosurgery,Cancer
2	Karuna Medical College Hospital, Vilayodi, Chittur, Palakkad	Nephrology,Neurosurgery,Cancer
3	Lakshmi Hospital, Chittur road,Palakkad	Cardiology

GDS Parliament march - Palakkad Deligates

GDS Parliament March on 11th December 2013

The list of officials considered for Rule 38 transfer for the year 2013 from palakkad Dvn

DHANYA.NU,  PA ALATHUR  - ALUVA Dvn.
ASHA PA, MUTHALAMADA,  - ERNAKULAM Dvn

Com. Janaki, AIPEU GDS Union, working at Palakkad Fort Post office has been elected as National Executive committee member of Mahila Sub committee of Confederation of Central Govt Employees and workers

Smt Geetha retired Voluntarily as SPM, Elapully on 30.11.13

Retirement of K Chami DMP Thenkurissi

NFPE & AIPEU GDS (NFPE) filed Writ Petition in the Hon’ble Supreme Court of India for implementation of the 1977 Judgment and grant of Civil Servant status to GDS

NFPE & AIPEU-GDS (NFPE) has filed a Writ Petition (Civil) No. 1003 of 2013 in the Hon’ble Supreme Court. The Writ Petition is likely to be listed for “ADMISSION HEARING” before the Hon’ble Supreme Court of India on 13.12.2013 or any day thereafter. Our main submission before the Hon’ble Supreme Court is implementation of the 1977 Judgment and grant of Civil Servant status and all other benefits of Departmental Employees to Gramin Dak Sewaks as per the 1977 judgment. Let us hope that the Writ Petition will be admitted.

ITEMS FOR MONTHLY MEETING DISCUSSION

ALL INDIA POSTAL EMPLOYEES UNION-GROUP-C

                 PALAKKAD DIVISION, PALAKKAD

P/iii/MM/Pg dated 28-11-2013

To

The SSPOs

Palakkad 678001

Sub- Items for monthly meeting november-2013

Sir,

The following items may please be discussed in the monthly meeting

to be held on November-2013

1.Replacement of old computers and printers in all A class offices.

   Computers and printers are not working properly in case of almost all A class offices in our division. Condemnation period is over more than 8 years completed. Action may be taken.

2.Supply of PB printer to all LSG and A Class offices.

   Kind action may be taken.

3 Duplication of work both manual and computer.

   Request to cause orders to dispense with manual entries in the changed scenario. The following manual works are now insisting in our division.

1.     Writing of Sub Office account Part 1 and 2

2.    Copy of SO account PA17(a). 3.Submitting Red-Ink particulars.

4.Writing credit particulars in the back of daily a/c.

5.Maintaining VP register.

4.Ensure supply of canvass bag and discontinue plastic bag.

5.Computer and printer provided in registration delivery branch Palakkad            

hpo not working properly. It may be replaced.

6.Action may be taken to replace shabby damaged counters of Koduvayur Post office.

7.Non-arrangement of substitute for leave in Kavassery SO.

   Kavassery was an A class office now it is B class even though works are very heavy. A substitute may be provided whenever staff entered on leave.

8.Generator Problem Alatur Hpo .Daily seen starting problem in generator. Action may be taken for general service.

Yours truly

M Velayudhan

Secretary AIPEU Group-C (NFPE)  Palakkad 678001.